Document Control And Record Management System
For most businesses, document management is about organizing and storing documents in a safe and appropriate manner.
The trend of computers to make soft copies of documents has surpassed traditional methods of storing paper copies of documents. However, the system for using paper documents was not completely destroyed.
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Most companies still work both ways, that is, they keep papers on everything that is important and convenient for them, and they also record electronic data.
Storing large amounts of physical data is not easy without finding software for managing and converting records.
Document viewing systems help convert paper files into electronic data, reducing the time and money spent keeping records.
Large documents such as maps, architectural drawings, large drawings, and other images can be scanned with high-resolution scanners and saved for recording.
Managing records includes planning for data requirements, identifying the information needed to record, developing and implementing organizational policies, and tracking and destroying records. Bar code scanners are used to track the movement of notes.
Providing storage for physical and electronic records and classifying them based on critical information are some of the functions of a records management system.
This system is responsible for ensuring data confidentiality and document security. The recall document destruction system ensures that confidential data, which is no longer required for operational reasons, is properly destroyed without data breaches.